Set an informational taskSet an informational task
Specify explanation, summarization, source retrieval or factual extraction. Keep it distinct from personalized advice, a final opinion, professional drafting or representation. Name the audience, jurisdiction and relevant date before checking the result.
- Describe the permitted question and expected output.
- Identify the jurisdiction and source period.
- Reserve professional decisions for qualified counsel.
Check what may be sharedCheck what may be shared
Use only an approved tool and permitted data. Check client terms, confidentiality duties and retention settings before supplying material. A public chatbot is not an approved file store simply because it is convenient.
- Confirm the account, tool and permitted data type.
- Remove unnecessary identifiers or use an approved sample.
- Record the input documents and their versions.
Open every material sourceOpen every material source
Check each citation against the primary statute, judgment, regulation or source document. Confirm the reference exists, the text matches and the jurisdiction and date fit. Read surrounding provisions for definitions, conditions and exceptions.
- Verify identity, wording and current status.
- Match each important statement to its supporting passage.
- Flag missing or contrary material for further review.
Match the output to the fileMatch the output to the file
Check the names, amounts, dates and parties against the original papers. Look for facts omitted, assumptions presented as findings and obligations that were never in the source. Important or unclear points need a responsible qualified reviewer.
- Trace factual fields back to the source.
- Separate facts, assumptions and unanswered questions.
- Escalate material errors or uncertain interpretations.
Approve the permitted useApprove the permitted use
The person responsible for the informational task checks the communication and its limits. Correct unsupported claims and state material uncertainty. Internal approval does not turn an AI output into a professional legal opinion.
- Identify the reviewer and intended use.
- Remove unsupported conclusions before circulation.
- Engage qualified counsel separately for professional legal work.
Keep the review trailKeep the review trail
Retain a proportionate record of the input version, tool, checked sources, corrections and approval. Follow the confidentiality, disclosure and retention duties that apply to the engagement, including any required disclosure of AI use.
- Keep evidence of source and factual checks.
- Record material corrections and the final approver.
- Apply the relevant retention and disclosure rules.
Sources and further readingSources and further reading
Check each source against your jurisdiction and facts before acting.